Letter of inquiry is a formal letter written by the head, chairperson, director, project head or the other authorized person of nonprofit foundations. It formally communicates all the essential information regarding their foundation and current projects. Most of the business organization asks for a Letter of Inquiry before a proposal for a sponsorship, donation or charity request. It covers all the relevant information related with the foundation to satisfy most of the evident questions of the reader. It also demonstrates its significance for the society.
Writing such document is the first step in the grant making or fundraising process. It provides enough time to the reader to analyze the significance and credibility of the foundation. The ultimate goal of this letter is to win chance to submit the full proposal and convince the reader for funding. You may find several examples and templates of such letter but it is always good to draft a customized letter according to your own requirement. Here, we have provided some useful writing tips on how to write a good letter of inquiry.
- Make an outline of all the points you want to include in it.
- Compose it on the official letter head in the standard format of business letter writing.
- If your foundation has provided you some guidelines for the letter of inquiry, follow them exactly.
- Write short and snappy sentences as nobody likes to read lengthy and complex sentences.
- Write a crisp, concise and factual letter in simple and understandable language.
- Address directly to the authorized person of the organization.
- Start it with a formal salutation.
- Clearly state what you or tour organization exactly do. Provide some details to demonstrate your actions and goal to the reader.
- Add some lines to explain the advantage of your program in detail.
- Connect the benefits of your program with the reader’s interest.
- Make it to the point but thorough clear presentation of the requirement or problem that you have identified.
- Provide some practical and possible solutions.
- Include some of your personal qualities and relevant abilities.
- Highlight the details of your organization and key workforce qualifications to grab the attention of the reader.
- Do not over stress or emphasize on unnecessary points.
- Thank the reader in the last paragraph and request him to contact you for further clarification.
- Proofread it carefully to avoid grammar and spelling errors.
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