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Tips for Writing a Collection Letter for Dental Offices

Here are some tips for you to make your writing collection letter for dental offices to customize your own letter.

  • Compose it on the official letterhead to give an authentic and formal touch to the entire communication.
  • Write it in the standard business letter writing format as this is professional reminder for payment settlement.
  • Keep the tone of the letter humble and motivating. Use simple words to make it understandable.
  • Do not use warning tone or any harsh words as it can affect your relationship with the patient.
  • Write a brief note of maximum three paragraphs. Do not exaggerate the matter. Simply inform about the due amount, due date and encourage them to contact you foe the immediate settlement.
  • Ask them to contact you and share the reason of nonpayment. This will open a channel of positive communication.
  • Offer some suggestions of flexible payment in case of financial difficulty. This will be increase the chance of payment.
  • Ask them to contact their insurance officer to settle the payment if he owns an insurance policy and this bill falls under that.
  • Provide your contact detail and request them to contact you.
  • Close your letter with friendly closing and a thank you note.

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