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Sample Warning Letter for an Employee

There are all kinds of employees in an organization and some of them always have to be warned for their wrong behavior to keep a check. If you have such workers in your company who fail to adhere to the rules and regulations of the company then you must make sure that you send formal warnings to them in form of warning letters to control their wrong behavior.

Here is a sample warning letter for an employee which warns him from his misconduct and asks him to alter his behavior. Use this letter to frame your own personalized letter just by making small alterations to it.

Example of Warning Letter for an Employee

Jacob Brown

Human Resource Manager

ABC Corporation Pvt. Ltd.

52 Richmond Street

New York

Date: 30 November, 2015


Adam Smith

22, Richmond Street,

New York 1234

Dear Adam,

We are writing to bring to your notice that the management has received several complaints against your conduct at the office. Some of your coworkers have complained that you misbehave with them and interfere in their working. They have also complained that you influence the juniors by making wrong use of your position and power. And you have also threatened some of them to work under pressure. We have also been receiving complaints that you are using company’s car for leisure trips.

We consider this kind of behavior as serious breach of conduct. Your conduct is against the rules and regulations of the company and if you fail to improve your conduct then we will be compelled to take strict actions against you. We hope that from now on you will work in coordination with your coworkers and will support your juniors without influencing them and exploiting company resources for personal use.

We hope that you will take this warning letter seriously to avoid any complications. If you have any say in this context then please contact in person with me at the HR Department.

We expect good professional conduct from you.


Jacob Brown

Human Resource Manager

ABC Corporation Pvt. Ltd.

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