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Meeting Cancellation Letter Sample

It happens that sometimes you have to cancel meetings because of some other important work or emergency. In such a situation, you must inform the person you had to meet at the meeting by writing a formal meeting cancellation letter. This is a short letter which includes the reason for cancellation.

If you also have to cancel the meeting then use the example template of meeting cancellation letter to frame a personalized draft with all the details.

Example of Meeting Cancellation Letter

Samantha Brown

Marketing Manager

ABC Corporation Pvt. Ltd.

St. Anthony’s Street

New York

Date: 28.03.16

Sub: Regarding Cancellation of Meeting


Richard Smith


XYZ Hardware Company

52 Linking Park Building

Herald Street

New York

Dear Mr. Smith,

I am writing to inform you that the meeting scheduled for 29th March, 2016, Thursday at 3 p.m. has been cancelled. The reason for cancellation of this meeting is announcement of a new policy by our company according to which employees are not allowed to visit client until the closing of financial year 2015-16. Therefore, we will have to deal with business over phone or email for this month. I can assure you that my performance will not get affected because of this new policy and I am confident that I will deliver the best of my services to you.


Samantha Brown

Marketing Manager

ABC Corporation Pvt. Ltd.

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