Writing a purchase order cancellation letter is not easy as you are declining with the purchase order that was made earlier. You can follow the tips to write down your letter.
- You should sketch your letter in a formal way as this is addressed a company or a business person.
- Give a suitable subject of your letter that goes with your purpose and that should give the initial idea about the letter to your reader.
- The tone of the letter should be polite but firm, along with that, you need to maintain that your words should not harm your company’s reputation.
- You need to mention the date of making the purchase order as to give an easy identification to your reader.
- Give the satisfactory reasons to your reader for cancelling the order so that your reader should also understand their lacking. But explain your point of dissatisfaction in a polite way.
- If there is anything needs to mention regarding your order, especially the payment related issue, you should mention it clearly.
- Close your letter with a good gesture, something like the business professional.
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