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Application Approval Letter Sample

If some candidate has applied in your organization for some kind of job or your present employee has submitted a request for leave and you have accepted his application then you must write an application approval letter to that person to inform him that his request has been approved. This is a formal way of communicating which is a part of every organization.

Here is an example sample of application approval letter using which you can create your personalized draft consisting of all the details in an informative manner. Make sure that you keep your letter short and to the point without including unnecessary details in it.

Format for Application Approval Letter

Julia Mars

HR Manager,

XYZ Corporation Pvt. Ltd.

42 Richmond Street,

New York

Date: 7th September, 2015


Mathew Jacob

46 Agastha Apartments,

Herald Street,

New York

Dear Mr. Jacob,

This is to inform you that your leave application for 15 days, as requested by you on 1st September, 2015 has been approved by the company.

Starting on 1st October, 2015, you will be on leave till 15th October, 2015. But before you leave, you will have to handover your present project to Mr. Marc Jackson so that he can handle all the proceedings in your absence. Make sure you leave with him all the details concerning the project so that the project doesn’t suffer in your absence.

Everyone here at XYZ Corporation Pvt. Ltd. wishes you good luck for you are going for a noble cause. We will look forward for your return eagerly.


Julia Mars

HR Manager,

XYZ Corporation Pvt. Ltd.

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