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5 Tips to Write a Event Cancellation Letter

Here you will find some tips on writing event cancellation letter where one has to cancel participation at an invited function or event due to change of schedule.

  • It should be courteous and apologetic. Make sure that the recipient understands the reason of cancellation. Give a valid reason in the first paragraph itself.
  • Directly address the letter to the individual. Write that you regret to inform the addressee that you had to cancel the event due to some inevitable reason.
  • In the second paragraph highlight a few positive aspects of your business relationship and show some gratitude through decent sentences. Do not forget to mention the name of the event including the scheduled date and time. Provide clarification regarding the event, if you have got any.
  • In the last paragraph let your invitee knows the alternative plan if there is any. Provide instructions and the contact details so that the person may contact you.
  • Close your letter with proper salutation. Sign the letter and type your name below. This gives a formal touch to your letter.

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